Center for Academic and Accessibility Resources

Probation

EXPLAINING ACADEMIC PERFORMANCE
ACADEMIC DEFINITIONS

Probation: Your cumulative or CLU GPA fell below a 2.0.   Once on probation, students must attain a semester GPA of 2.0 or higher in the first semester after being placed on probation. If this is not accomplished, the student may be placed on academic suspension.

Suspension: You may not take classes at CLU and it lasts one full academic year.   The following students are placed on suspension:

1) Students who fail to achieve a semester GPA of at least a 2.0 in the first semester after being placed on academic probation

2) Students who fail to raise the cumulative or CLU GPA to at least a 2.0 by the end of the second semester after being place on academic probation.

3) Students who have returned to probation and who fail to achieve a minimum 2.0 cumulative CLU GPA in the first semester after returning to probation.

 

HOW TO BE REMOVED FROM ACADEMIC PROBATION

You must enroll in the STAR (Students Taking Academic Responsibility) program by calling The Center for Academic and Accessibility Resources to make an appointment for the first week of school with a STAR Counselor.  Some elements of the mandatory program are:

  • Signing a STAR contract
  • Bringing your GPAs (term, cumulative and institutional) to at least 2.0
  • Completion of mandatory weekly study hours
  • Weekly one on one meetings with your STAR Counselor
  • No more than 12 units
  • Attend monthly workshops semester put on by C.A.A.R, SSS, Career Services and/or the Writing Center

For more information on STAR, click here. 

HOW TO BE REMOVED FROM SUSPENSION

To get off suspension you will need to attend another institution for one full academic year.   During that year, in either the Fall or Spring semester you must complete 12 academically transferable credits and obtain a 3.0 in those classes.   At that point you can petition for re-admission.

To petition you will need to write a letter that should be addressed to the Academic Standing Committee.   Drop it off or mail it to the Center for Academic and Accessibility Resources Director.  

The letter MUST address and cite examples:

Why specifically you ended up on probation the first time

Why you were not able to get off probation while at CLU

What you did differently at the other school to make you more successful

What you are going to do when you return to CLU to continue your success

The Director of Retention will bring your petition to the Academic Standing Committee (meets 1-2 times a month) and be notified by mail of the outcome.

 

Please remember...

Even if you successfully complete your academic probation contract, you will need to work with financial aid to avoid financial aid probation for failure to complete 24 credits in one academic year.

Petitions or correspondence can be addressed to:

California Lutheran University

Center for Academic & Accessibility Resources

APPLYING FOR RE-ADMISSION

You will need to write a letter addressed to the Academic Standing Committee dropped off at the Center for Academic and Accessibility Resources. This letter will need to address:

  1. Why you were on probation (specific causes and documented proof if necessary). A key here is personal and honest reflection as to why you ended up on probation.

  2. What you have done to change the situation. Include specific steps, support systems, or changes you have implemented.

  3. What you will do to change the problems you were having to cause probation at CLU. Give specifics and how they directly relate to #1.

This petition will then be taken to a board for approval of re-admissions. If you are approved for re-admission, you will then need to meet with your Probation Advisor and make a contract for success.



Consequences

What happens if I don't sign the contract or don't fulfill the contract? If you don't sign the contract by the add/drop deadline of the semester you should be serving your probation, all of your classes will be dropped from your schedule. You will have to contact CAAR (x3260) before you can attend them.

If you don't fulfil the contract, your registration will be held up between 2 days and 32 BUSINESS days. The ratio is available in the office as to how registration holds are calculated.



Appealing Suspension/Probation
I don't agree with my Probation or Suspension...
If you don't agree with being placed on Probation or Suspension due to extenuating circumstances or clerical error, you may simply write a letter to the Academic Standing Committee and drop it off to the CAAR office. This letter will be brought it to the committee for evaluation.


Letter for re-admission

What do I write in my letter for re-admission?
Please see the "Applying for Re-Admission" section above to find details to include in the letter. Feel free to contact us at x3260 if you have any questions..

Frequently Asked Questions:

Please click the following link for FAQ's regarding probation.

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