Administrative Position (exempt)
Position TitleTRIO Academic Specialist (CLOSED TO NEW APPLICANTS 12/7/12)
DepartmentUpward Bound & Upward Bound Math/Science
Salary ($US) and BenefitsSalary Range: $33,500 - $38,000
Basic FunctionUnder the general direction of the Project Coordinators for both Traditional Upward Bound (UB) and Upward Bound Math and Science (UBMS) Programs, the Academic Specialist will follow the philosophy, goals and objectives of the TRIO UB and UBMS. The Specialist will assist in developing, implementing and coordinating the Program’s services; act as a liaison with high school administration, staff, and community relative to the Programs’ services; and act as Resident Director during the summer residential Programs.
Representative Duties• Adhere to high school district policies and guidelines
• Supervise, develop and implement tutor training workshops for tutoring staff
• Conduct academic advising, tracking and counseling through the maintenance of program participant files and databases which will assist the Project Coordinators in improving program design
• Assist with academic curriculum for summer residential Program and Saturday sessions during the academic year.
• Nurture contact with community groups and agencies, local schools, and their district offices by working closely with teachers, counselors, and administrators
• Write and summit all reports on a timely basis
• Serve on CLU committees as assigned
• Interpret diagnostic tests and other measuring instruments to assist Director with the completion of the Annual Performance Report
• Share in the planning, development, implementation, and monitoring of program objectives and activities
• Present program orientation sessions for participants and parents
• Assess academic needs through school visitations and develop individual educational plans for all participants especially with regard to Post secondary admission and financial aid processes
• Participate in conferences and in-service workshops
• Maintain tracking system and program database for all participants as they enter and continue in their postsecondary education
• Perform other duties as assigned
SUMMER SPECIFIC DUTIES
• Resident Director for the duration of the six-week summer residential components
• Recruit and hire UB/UBMS residential staff members for summer component
• Implement training sessions for residential staff
• Supervise and evaluate residential staff job performance
• Live on-campus for the duration of the summer program
• Ensure that all residential staff receive certified tutor training
Knowledge OfOrganization, policies and rules of assigned department or academic division.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Public relations techniques.
Operation of a computer terminal, data entry techniques and specified software including Microsoft Office
Excellent interpersonal, organizational and oral/written communication skill including tact, patience, courtesy and empathy.
Ability ToDetermine appropriate action within clearly defined guidelines.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Complete work with many interruptions.
Operate a variety of office equipment.
Maintain a variety of files, records and logs.
Prioritize and schedule work.
Education and Experience• A Bachelor’s Degree in education/social science or related degree is needed.
• Experience in program administration
• Experience working with low-income, first generation students.
• Experience working with students from a diverse background
• Knowledge of collegiate academic entrance requirements and financial aid procedures
• Ability to meet deadlines under pressure
• Ability to demonstrate courtesy, tact and discretion in dealing with the professional and academic community of the host institution
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Hearing and speaking to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Application ProcedureEmployment application must be submitted in full, additionally, send resume with cover letter and names and phone numbers of three professional references to:
California Lutheran University
Human Resources, MC1100
60 W. Olsen Road
Thousand Oaks, CA 91360
Fax resume to (805) 493-3655 or
California Lutheran University is an equal opportunity employer. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.