Registrar

Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act of 1974, as amended, (FERPA; also known as the Buckley Amendment) is a Federal law which allows students the right to inspect their education records and provides that colleges and universities will maintain the confidentiality of those records.

The law basically says that no-one outside the institution will have access to your education records nor will the institution disclose other than Directory Information from those records without your written consent, except in an emergency.

A copy of the full text of the law is available at the Registrar's Office. The only non-directory information California Lutheran University releases to a third party is academic standing, released only to parents of students placed on academic probation or suspension.

Who can access student records?

At CLU, a school official may access education records as long as they have a legitimate education interest.  A school official has a legitimate education interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

A school official is...

  • a person employed by CLU in an administrative, supervisory, academic, research or support staff position (including law enforcement personnel and health staff);
  • a person or company with whom CLU has contracted (such as an attorney, auditor, collection agent, degree conferral or enrollment verification processing agent, placement sites for internships or similar placements);
  • a person serving on the Board of Regents;
  • a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks;
  • consultants, volunteers or other outside parties to whom the University has outsourced institutional services or functions that it would otherwise use employees to perform

As allowed within FERPA guidelines CLU may disclose education records without the consent to officials of another school, upon request, in which a student seeks or intends to enroll.  Questions should be directed to the Registrar.

Directory Information

California Lutheran University's FERPA policy allows university employees to release Directory Information to anyone,including Scholarship donors, but we will not release information on students in bulk for commercial purposes (credit card agencies, etc.). The items defined as Directory Information at California Lutheran University are:

  • name
  • address
  • telephone number
  • e-mail
  • campus residence hall
  • campus box number
  • campus telephone number
  • date/place of birth
  • dates of attendance
  • degree date
  • degrees awarded or anticipated
  • honors
  • majors
  • previous institution most recently attended
  • participation in recognized campus activities or sports
  • height and weight of members of athletic teams

You have the right to have Directory Information withheld completely. This means we will not release any information from your education records, including the items listed above, without your prior written consent. If you withhold directory information, your name will not appear in the student directory. To request Directory Information be withheld, complete a "Disclosure of Directory Information" form and file it with the Registrar's Office. The form is in effect through the end of an academic year; it must be re-filed annually.

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