Professional Presentation Travel Grants
The Undergraduate Professional Presentation Travel Grants (UPPT Grants) program provides partial support for current undergraduate students to present at professional conferences/meetings. The term "presentation" covers events such as podium (oral) or poster presentations as well as events such as juried art exhibits.
Important: Please apply for travel funding as soon as you are accepted to present, and BEFORE traveling to your conference.
- Eligibility Requirements
- A student must be an author on the accepted abstract/presentation/artist statement AND present/perform the work at a professional meeting, conference, or exhibit.
- The meeting/conference must include a peer-review process. Invited presentations or volunteer presentations are not covered under the UPPT grant program.
- The nature of the project should include an intense focus and be larger in scope than a semester-long project associated with a class.
- We can not guarantee funding; apply for funding before you go to the conference.
- If granted a UPPT, you must submit your reimbursement forms within 2 weeks of returning from the conference.
- The student must currently be enrolled as an undergraduate at Cal Lutheran. Graduate students may contact Dr. Grady Hanrahan, Associate Provost for Experiential Learning, Research and Faculty Development (firstname.lastname@example.org), for information on possible funding sources for their work.
- Application Process
To apply for a UPPT grant, please submit an online application. The information which will be requested in the online form is listed below.
If needed, you may also send a single email to OURCS@callutheran.edu with all of the following information included or attached.
Incomplete applications will not be considered. Please include all of the following information:
- statement that you wish to be considered for a "UPPT Grant;"
- name of the primary student contact (this student must be an undergraduate and currently enrolled at CLU);
- email address of the primary student contact;
- student's department/program;
- expected date of graduation;
- name of primary faculty mentor;
- email address of primary faculty mentor;
- office phone of primary faculty mentor;
- department/program of faculty mentor;
- title of your paper/poster/project;
- title of the conference;
- location of the conference;
- date of the conference;
- verification of your project's acceptance for presentation at the conference (i.e., the communication from the conference that your abstract was accepted; this may be scanned and attached; it should clearly denote you as an author);
- an itemized list of expenses you wish to be covered (if traveling with other students, note which expenses will be shared/split);
- the abstract (or summary) of your project that was submitted to the conference for peer review.
- letter of support from primary faculty mentor in an attachment (this letter should include the following: how was the project initiated? when did it begin and end? what was the student's role in the project? what coursework (if any) was associated with the project? how large is the conference? who typically presents at this conference [e.g., undergraduates, graduates, particular sub-disciplines]).
Please note that proper documentation (e.g., receipts) and an electronic copy of the paper/poster/PowerPoint slides/photos/etc. will be required before funds are released. These must be received by the office within 30 days of the conference.
The amount awarded will depend on a number of factors, including whether your faculty mentor is likely to have access to other sources of funding, the number of students your mentor is hoping to fund (there is a cap of $1,500 in funding of students for any one mentor, per fiscal year) and how much is available in the OURCS budget at the time that funding is sought.
The OURCS strives to review applications and notify faculty mentors in a timely manner.
- Due to the high demand for funding and limited funds, only partial support for travel is available.
- It is expected that the student and faculty mentor will first seek support from other sources (e.g., department funds [if available], student organizations/clubs, and external funding) before submitting for UPPT funds.
- The office will not pay for specialty items within the registration (e.g., extra items such as field trips, tutorials, and special banquets).
- The following funding limits have been established:
- For abstract/artist statement with a single student author (with one or more faculty authors listed on the abstract), the maximum student award is $500.
- For abstract/artist statements with multiple student authors (with one or more faculty authors listed on the abstract), the maximum travel award is $750. Additional funds will be available only if budget allows. These funds can only be given to students who present the project at the conference and are currently enrolled in Cal Lutheran courses.
- For students attending international meetings, the $500 maximum student award may be increased to reflect the higher travel costs. Such increases will be determined on a case-by-case basis and depend on the availability of funds in this program.
- The amount awarded will also depend on whether your faculty mentor is likely to have access to other sources of funding, the number of students your mentor is hoping to fund (there is a cap of $1,500 in funding of students for any one mentor, per fiscal year) and how much is available in the OURCS budget at the time that funding is sought.
Register as early as possible to avoid costly registration fees and to be able to maximize how much your funding can cover.
Travel advances are not available. Submission of itemized receipts within 2 weeks of the presentation are required for reimbursement.
Students receiving a UPPT Grant are required to participate in the Festival of Scholars which takes place in the spring of the on-going academic year. Failure to participate may jeopardize future funding for both the student and the faculty mentor.
Please contact the office with any questions regarding the grant policies or process.
Frequently Asked Questions
You should apply for a travel grant if you have presented work at the Southern California Conferences for Undergraduate Research (SCCUR) and need reimbursement for your registration fee.
Unfortunately, no. We must receive proof of actual participation, and itemized, original receipts with a reimbursement form that we process through the Cal Lutheran business office, before we can release funds.