We move forward, together.

Fall 2021 Faculty FAQ

Table of Contents


Faculty Health, Cases, and Exposures

1. What should I do if I test positive for COVID?

Do not come to work. Stay home, isolate away from others, and follow any instructions from your healthcare provider. Guidelines for self-isolation can be found on the CDC website.

As soon as possible, please report your positive result to covid19reporting@callutheran.edu. Someone will email or call you back within 24 hours to discuss next steps and answer any questions. You should also notify your department chair/program director, or your dean.

If you are not experiencing symptoms you can continue to teach your classes while isolated via Zoom.

If you have no symptoms, you may only return to work when 10 days have passed since your positive test. If you have symptoms, you can return to work if you (1) waited 10 days following the date of my symptom onset, and (2) have been symptom-free for at least 24 hours without fever reducing medications.

You can opt into the “buddy system” to give another faculty member access to your class Blackboard in case you are ill and not able to hold class. In the “buddy system” a faculty member can be a teaching backup in case of emergency and have access to the Blackboard shell. For example, faculty A agrees to be a backup for faculty B. Faculty A would have Blackboard access to faculty B’s course(s). Faculty B would send a message to students saying, “Faculty A has been given access to the course’s Blackboard site in case of emergency. Note that I will continue as your faculty member.” Should an emergency arise that prohibits faculty B from teaching - faculty A would step in, communicate with students, and perhaps temporarily teach the course.

To opt into the buddy system, please submit a Blackboard Access Request form and indicate “buddy system” for the explanation.

2. What should I do if I know that I have been exposed to someone with COVID-19?

Please report your exposure to covid19reporting@callutheran.edu. They will guide you on next steps, including when to get tested for COVID-19 and whether you need to quarantine. You should also notify your department chair/program director, or your dean.

Information and guidelines on quarantining can be found on the CDC website. If you need to quarantine, you can continue to teach your classes via Zoom.

If you are vaccinated, and exposed to COVID-19 and have no symptoms, you may return to work while continuing to monitor for any symptoms so long as you get a COVID-19 test 3-5 days after exposure. You must wear a mask in public indoor settings for 14 days or until you receive a negative test result. If you have symptoms, you can return to work if you (1) tested negative using a PCR test after the onset of symptoms and (2) have been symptom-free for at least 24 hours without fever reducing medications.

If you are unvaccinated and exposed to COVID-19 and have no symptoms, you may only return to work when 10 days have passed since the last known close contact. If you have symptoms, you can return to work if you (1) tested negative using a PCR test after the onset of symptoms, and (2) waited 10 days following the last known close contact, and (3) have been symptom-free for at least 24 hours without fever reducing medications.

3. What should I do if I live with someone who was exposed to COVID-19?

There are currently no restrictions on individuals who are contacts of contacts. So long as you did not come into contact with a person who is positive for COVID-19, there are no restrictions on your activity.

If the person you live with tests positive for COVID-19, please report this to covid19reporting@callutheran.edu. They will guide you on next steps, including when to get tested for COVID-19 and whether you need to quarantine.

4. What should I do if I am having symptoms of COVID-19?

Please stay home and do not come to campus until 1) you have been cleared by your healthcare provider or 2) you have received a negative COVID-19 test result, your symptoms are improving, and you have been fever free for 24 hours without fever reducing medications.

You should notify your department chair/program director, or your dean and discuss arrangements for your classes.

5. Where can I get tested for COVID-19?

Tests are readily available at most urgent cares and medical offices. Additional information about testing for COVID-19 in Ventura County can be found at https://www.venturacountyrecovers.org/ .

There is also a State of California drive-up testing facility within three miles of the Thousand Oaks campus at Conejo Valley Unified School District Office Grounds, 1336 Janss Rd.  The site is open daily 8 am – 8 pm, closed Tuesdays. Address: 1336 Janss Rd, Thousand Oaks.  Appointments can be made at https://lhi.care/covidtesting

Employees who are directed to get tested by Cal Lutheran are expected to do so through a State-funded site or through their health plan.  If an employee is unable to acquire a free test, Cal Lutheran will reimburse the employee for any out-of-pocket expenses.

6. Can I get tested on campus at Cal Lutheran Health Services?

Cal Lutheran Health Services has a limited number of testing supplies available to students only. Employees are encouraged to visit https://www.venturacountyrecovers.org/ to view testing resources in Ventura County.


Student Health, Cases, and Exposures

1. What happens if a student in my class tests positive for COVID-19?

If a student tests positive for COVID-19 and was on campus during their infectious period, close contacts who are identified through contact tracing are notified via email or phone. Contact tracers will discuss next steps with close contacts, including if/when to get tested for COVID-19 and whether they need to quarantine.

A student may reach out to you to let you know they cannot attend class due to having a COVID-19 diagnosis (and therefore are required to isolate). Discuss ways for them to continue their education while isolating and provide appropriate accommodations and extensions. 
We’re not requiring any method (including recording) for keeping students up to date on their coursework. Since all classes are different, we’re leaving it to each faculty member to determine the best way for students to continue with coursework while in isolation. This could include using a 360 degree camera for the student to Zoom into class, but this is at the professor’s discretion. Please be flexible with your attendance policies.

If the student tested at Cal Lutheran Health Services, no notification to the university is required. If they were tested off campus, you should remind them they must report their positive result to covid19reporting@callutheran.edu

Continue to teach class unless notified by the university to switch to online instruction.

2. A student in my class tested positive, but I wasn’t notified about a possible exposure. Why not?

Close contacts as defined by the CDC and Public Health are notified about an exposure to COVID-19. Close contacts are generally defined as someone who was within 6 feet of the positive case for more than 15 minutes over the course of a 24 hour period. 

3. If a number of students in my class report that they have tested positive for COVID, should I cancel in person classes and teach online?

Each positive case is evaluated by Cal Lutheran Health Services in conjunction with County Public Health. Health Services works with County Public Health to determine epidemiological linkages and whether additional safety measures are needed beyond the routine measures used to mitigate COVID-19 spread.

You will receive guidance from the university if your class should switch to online. No changes should be made to in-person instruction until you are given direction to change.

4. What should I do if a student appears sick, but they still attend in person?

Students displaying symptoms of COVID-19, such as fever and persistent cough, should not be in the classroom. Please discreetly connect with the student to inquire about wellness and ask the student to go home and focus on getting better (if not an explained condition, e.g., an allergy). Be sure to state that you are asking this out of concern for their own wellbeing as well as the wellbeing of the entire class. Please remind students to contact their own doctor or Health Services at (805) 493-3225 for proper care.

If you are asking a student to leave class, please assure them that they will be provided with proper accommodations, such as class notes, readings, lectures, etc., so that they may continue their education with as little disruption as possible.

5. If a student tells me they are sick and cannot attend class, can I require any proof?

We ask that faculty give students the benefit of the doubt in the interest of the overall health of the Cal Lutheran community. Faculty should not ask for test results or other medical information, as this information is protected under patient privacy laws. Please be flexible with your attendance policies.

6. For students who are isolating or quarantining, what accommodations am I expected to provide to them?

The health of the Cal Lutheran community is of paramount importance. At the same time, it is crucial that we do whatever is feasible to ensure that students make progress toward their educational goals. Please make every effort to provide isolated and quarantined students with continuity of education. Be flexible in making accommodations, and make sure that they have access to the course materials they need to complete course requirements.

Faculty have many options available to them, including making course materials, lecture notes, readings, assignments, and recordings available, or allowing students to Zoom into class meetings using the 360 cameras. Faculty should provide extensions on course requirements if students become sick or if isolation/quarantine prevents them from completing assignments on time.

7. What do my students need to do if they believe they’ve been exposed?

Any Cal Lutheran student, faculty, or staff member who may have had an exposure should email COVID19reporting@callutheran.edu. Further information will then be given to them depending on current guidelines.


Classroom and Office Safety

1. Will masks and hand sanitizer dispensers be available?

Hand sanitizers are provided at many locations across campus and there is at least one large dispenser in every building. Masks are available on the Thousand Oaks campus at Campus Safety. Masks may be obtained at the front desks of the Oxnard and Woodland Hills Satellite Centers, both Counseling Centers, and at HUB 101 at the Westlake Village Center.  

2. Do I need to install plexiglass barriers in offices and classrooms?

No, this is not necessary. 

3. Are there any mask and physical distancing requirements on campus?

All individuals, regardless of vaccination status, are required to wear a mask indoors at all times unless:

  • Actively eating or drinking at a workspace or in a designated food service venue
  • Alone in a closed room or office
  • Actively performing at a live event

Individuals are encouraged to physically distance at all times when unmasked.

4. Am I required to teach in a mask?

Yes. Currently, everyone must be masked in classrooms and labs, including instructors.

5. Can I wear a face shield instead of a mask?

No.

6. Can I teach behind a tall plexiglass table barrier instead of wearing a mask?

No. 

7. Do I need to take attendance or have seating charts in my classroom?

In general, taking attendance is a good practice in the event of an emergency where a building must be evacuated and students must be accounted for. Should County Public Health be concerned about an outbreak in a classroom, this information may also be valuable. However, it is not required to take attendance for purposes of routine contact tracing.

8. Are we allowed to have guest speakers in classrooms? If so, what is the protocol?

We encourage all guest speakers to be virtual. A new visitor policy will be released soon and available on the KNOW page in case a visitor needs to come to campus.


Compliance with Cal Lutheran Policy

1. Is a student compliant with the vaccine policy if they have only had one shot (of a 2-shot vaccine)?

Students who provide proof of their first dose of a 2-dose COVID vaccination are given a “temporary exemption” to the COVID vaccination requirement until their second dose is due (3 weeks for Pfizer, 4 weeks for Moderna). During this temporary exemption, these students are required to comply with the same Cal Lutheran policies that govern students who have received a medical or religious exemption to the vaccination requirement. This includes weekly testing. If a student does not get their second dose by the time they are due for it, they will be categorized as “noncompliant.”

2. Are students required to test weekly?

Unvaccinated students with approved medical or religious exemptions are required to wear masks indoors and to test weekly. Weekly testing for exempt students is validated through Health Services.

Students who fail to get tested weekly are subject to fines, suspension from on campus activities (classes, athletics, co-curricular activities), and referral to Student Conduct for further sanctions that can include residence hall probation and suspension, and university probation and suspension. Information about student testing and the consequences for failing to provide a weekly test can be found on the KNOW website.

3. Are faculty and staff required to test weekly?

Unvaccinated employees with approved medical or religious exemptions are required to wear masks indoors and to test weekly. Weekly testing for exempt faculty and staff is validated by their supervisor. Employees who fail to get tested weekly will be subject to disciplinary action and termination.

4. How do I know if a student is compliant with the university’s vaccine policy?

Student compliance with the COVID vaccination policy and any required testing is monitored by Health Services and maintained by the Registrar’s Office. Access to this information is restricted to Cal Lutheran employees who have a need to know under FERPA laws.

5. Will I be able to tell if a student in my class is unvaccinated?

No. As all students are required to mask when indoors on campus, there is not currently a need to know under FERPA for most faculty. If this policy changes, faculty will be provided with a list in the class Blackboard page of students who are required to wear masks while indoors so they may enforce the masking policy.

6. What information can I legally ask of my students related to their vaccination status?

Do not ask for vaccination status, test results, or other medical information, as this information is protected under patient privacy laws. As an alternative, you MAY remind students that they are required to follow all Cal Lutheran policies. This includes completing their Cal Lutheran Daily Health Check and making sure they are properly masked.

7. What should I do if a student refuses to wear a mask in my class?

First, try to resolve the situation informally by notifying them of the university’s policy on masking. If they continue to not mask, you should ask them to leave. Refusal to comply with university masking policy is a disciplinary matter and should be referred to Student Conduct at conduct@callutheran.edu.

8. What should I do if the situation escalates (e.g. an unmasked student refuses to leave the room)?

You can contact Campus Safety (805 493-3208) to assist if an unmasked student refuses to leave the room. Refusal to comply constitutes disruptive behavior. Refusal to comply with university masking policy is a disciplinary matter and should be referred to Student Conduct at conduct@callutheran.edu.

At the Oxnard and Woodland Hills Centers faculty can seek assistance from the Site Coordinator.

9. Are faculty responsible for enforcing masking compliance within the classroom?

All students will be aware of Cal Lutheran’s masking policy through multiple channels. Faculty can remind students that they expect all students to comply with the policy for the good of the whole community.

10. Am I allowed to check the Daily Health Check status of the students in my classroom?

Yes, you may ask to see the Daily Health Check approval for students in your class. If you do this, you should ask all present to show proof that they are in compliance with Cal Lutheran policy. You should not single out specific individuals. 

11. Is eating or drinking allowed in class?

Eating and drinking in class is prohibited.  Faculty are encouraged to allow students to briefly leave class to hydrate outdoors when necessary. Faculty are encouraged to plan for 5-minute outdoor unmasking breaks during their class sessions.

12. Am I required to accommodate students who request remote learning options irrespective of their COVID status?

No. Students requesting an accommodation for a covered medical illness should contact Disability Services. You should provide accommodations to any student who is approved by Disability Services for those accommodations. Questions about whether a student has an approved accommodation can be directed to DSS.

©