Library Policies

 

Circulation : Checkouts

Your California Lutheran University ID card serves as your library access and borrowing card. To check out items, please present them and your card at the Circulation Desk. Borrowing periods vary based on the type of material and borrowing privileges of the patron. See patron types chart for more information.

  • Patrons are responsible for all items checked out on their account.
  • It is the patron's responsibility to know when to return or renew materials on or before due dates, and handle materials with care to avoid damaging the materials.
Circulation : Returns

To avoid holds and fees on your account please follow the directions below to return library materials back to the Pearson Library:

  • If items are not renewed, they must be returned on or before the due date. Patrons may return items inside the library by visiting the Circulation Desk, or dropping it into the book drop built into the Circulation Desk. If the library is closed, patrons may utilize two outdoor accessible book drops. One is located outside the library building to the left of the exterior sliding doors. The second location is in the G2 parking lot (by the chapel) at the beginning of the sidewalk which leads to Gumby/ Enormous Luther Statue.
  • Please refrain from returning DVDs to the book bin near the chapel to avoid any damage as the DVDs may get crushed by books.
  • An item may not be renewed if:
    1. T
    he item has met the renewal limit; 2. Another patron has requested the item.
Circulation : Renewals

If you would like to extend the due date on library item(s) checked out to you, please follow the procedures listed below. Please note: although renewals are often available, if another person is requesting the item a renewal cannot be made.

  • Renewal of library materials may be made on or before the item due date, providing no other patron has requested the item(s). Cal Lutheran affiliates may renew their items by:
    1.
    Using myPearson to renew items online; 2. visiting the Circulation Desk; or 3. calling the Circulation desk.
  • Up to two renewals are permitted on all items excluding: test materials, course reserves, interlibrary loans and library equipment.
  • Overdue movies may be renewed; late fees, however, will still be assessed upon return of the item.  
  • To renew an Interlibrary Loan (ILL) please fill out this request form before the due date so we may request an extension from the lending library.
Circulation : Holds

You may place a hold on an item using the link on the item's detail page in the library catalog. The library will email you when the item is available. We are not able to recall an item from another patron. If items are needed immediately for research purposes, please try borrowing via Interlibrary Loan.

Students and Staff may place up to 10 items on hold at one time. All other patrons may place 5 items on hold at one time.

Building Use

This policy ensures that the Pearson Library continues to maintain a peaceful and safe place to study. As such, please keep the following policies in mind.  

  • Please be courteous to your fellow patrons and maintain low noise and voice levels throughout the library.
  • While in the library, you may be asked to show proof that you are affiliated with the university by displaying your CLU ID.
  • Use of resources is permitted as space is available. CLU students have priority use of carrels, tables, computers, and materials. Other patrons may be asked to move or leave if space is needed for current students.
  • Animals are not allowed in the library, except service animals needed to assist disabled persons as defined by the ADA.
  • Smoking products (including e-cigarettes) are prohibited in the library. All smoking must take place 25 feet away from the building.
Cell Phones

In this new age of technology we at the Pearson Library understand the necessity to stay connected to friends and family. However, to ensure all Pearson Library patrons may utilize the library in an environment that promotes learning we ask all patrons keep the following in mind:

  • Phone conversations are to be taken outside the library, such as the library atriums or lobby; not in a discreet location in the library.
  • Please set your device(s) to silent mode to ensure any ringtones will not disrupt your fellow patrons.
  • Use text messaging and email as you need throughout the library.
Children in the Library

Similar to the public library, the Pearson Library offers information and resources to everyone to enjoy and learn. Unlike the public library, this library serves an adult population and is not meant to serve the academic needs of children.

Children must be accompanied by a CLU community patron or a library visitor 18 years or older.

Course Reserves

Course Reserves are located at the Circulation Desk and are available only to those enrolled in the course. The loan period for reserve materials is determined by the professor that has placed the items on reserve, however many are set at a 2-hour library-use-only checkout. All borrowed items are subject to immediate recall if needed for course reserves.

  • Students can view our Course Reserves catalog to see if their professor has set an item aside for their class.
  • Course Reserves is the only location where the library will hold current textbooks; otherwise the library does not carry textbooks for university courses.
Fines and Fees
  • Overdue Books
    We do not charge daily overdue fines on General Collection materials. Lost or long-overdue materials will be declared missing and the patron will be billed $50.00 for each item, plus a $15.00 processing fee. Please consult with a librarian before purchasing an item for replacement of a library copy. Only approved replacement copies will be accepted in lieu of the $50 replacement cost. The $15.00 processing fee will still apply.
  • DVDs, Course Reserves, Testing Materials
    There is a $1.00 per day charge for failure to return videos, DVDs, course reserves, and education/psychology testing materials on time.
  • Holds on library account
    Students who maintain $5.00 or more in fines for an extended period of time, and/or have long overdue library materials are subject to a hold on their library account. Library holds may prevent course registration and/or transcript requests.
  • Damage
    Damaged items will be assessed and a charge will be determined by library staff. Damage may lead to the replacement of the library item.

Fines, bills and processing fees may be paid at the Circulation Desk by check or cash. Online payments can be made at the Pearson eStore.

Food and Drink

Pearson Library patrons are welcome to bring food and covered drinks to enjoy in the library. To keep the library facility, materials, and technology damage-free we ask that the following guidelines are followed:

  • Please avoid consuming messy or strong-smelling food in the library.
  • Consuming food and beverage near the computers is discouraged.
  • Please be considerate to your fellow patrons and dispose of containers, wrappers, and bottles in the trash receptacles and recycle bins placed throughout the library.
  • Please report any spills on the floor, furniture, and library materials so library staff can promptly clean the area.
Interlibrary Loan (ILL)

If the Pearson Library does not have an item you need, it may be possible to obtain it from another library via Interlibrary Loan (ILL). Interlibrary Loan materials (and other items placed on hold) may be picked up and returned to the Circulation Desk.

  • Interlibrary Loan privileges are extended only to current faculty, staff and student patrons. If you do not fit these patron types please visit your local public library for your Interlibrary Loan needs.
  • The library lending to us will establish the loan period.
  • Renewals are sometimes possible if requested before the due date.
  • Textbooks may not be requested through Interlibrary Loan as they are hard to borrow since many libraries do not purchase textbooks. ILL is not a viable option for textbooks since items can only be borrowed for 3-4 weeks. Textbook requests submitted through ILL will be cancelled.
  • Patrons may only have 10 interlibrary loan books checked out on their account at one time.
  • Interlibrary Loan privileges may be revoked if items are not returned in a timely manner or if items are damaged.
  • If you have any questions please speak with the ILL Department at ill@callutheran.edu.
Loss, Theft, and Damage
  • Library patrons are responsible for their personal belongings, and should never leave their personal belongings unattended.
  • Lost items found in the library will be held at the Circulation Desk. If an owner can be identified they will be contacted via email. Items left at the library for an extended time will be sent to Campus Safety.
  • Theft and intentional damage of library materials or property are acts contrary to and punishable by law. Any non-circulating item, or any circulating item that has not been properly checked out, will cause the exit alarm to sound. Repeated security violations will be referred to the Vice President of Student Affairs.
  • If you have any questions regarding these policies, please contact the Public Services/Circulation Supervisor in the library at (805)493-3250.
Patron Privileges

Printing Privileges

Printing is available to current CLU students, staff, and faculty from any computer in the Pearson Library. At this time only black and white printing is available. Please visit Printing Services for your color printing needs.

Library Equipment

The Pearson Library understands that tech accessories are needed by students as they may not have them or lost their personal item. Which is why we carry a limited number of: headphones, VGA adapters, white board markers, and other accessories; only available to CLU students. These materials are available on a first come first served basis and can only checkout for 2-hour Library Use Only. Please visit the Circulation Desk for availability. Failure to return or causing damage to the equipment may result in fines and other penalties. Please see our Loss, Theft, and Damage Policy (above) for more details.

Patron Types

  • CLU Students: Patrons currently enrolled in CLU courses (Undergraduate, PROS, and Graduate programs).
  • CLU Faculty & Staff: Patrons currently employed by CLU.
  • CLU Alumni: Former CLU students who have: completed 24 undergraduate units, 12 graduate units or graduated from the institution.
  • CLU Emeriti: Retired professors who received Emeriti status as approved by the Office of Academic Affairs.
  • Visitors: Community Members which includes: CLA Members, ELS students, General Public, Local Clergy & Teachers, Summer Patrons and individuals from University Village.

To see patron privileges according to type, see the patron types chart here.

Room Reservations - Students

The Pearson Library maintains 8 rooms for study and meeting space. Most rooms contain a collaboration table, chairs, a computer, a large screen display with laptop hookups, and a dry-erase board.

The Language and Math Labs do not contain public computers or a display. Supply kits containing markers and an eraser for use on the dry-erase boards are available and may be checked out at the Circulation Desk.

Other equipment, such as laptop projectors and televisions, may be requested from Media Services at (805) 493-3820 or media@callutheran.edu. Faculty and staff interested in using rooms for teleconferencing should consult the Circulation Desk in advance at (805) 493-3937 to confirm availability.

Rooms Available

  • Study Rooms 124, 125, 126 (for student use)
  • Conference Rooms 133 & 139 (for faculty/staff use, conditional student use)
  • Computer Lab 130 (for faculty /staff use, conditional student use)
  • Math Lab Room 127 (Math tutoring varies, faculty/staff use, conditional student use)
  • Language Lab Room 128 (Language tutoring varies; faculty/staff use, conditional student use)

Making a Reservation

All current students, faculty, and staff should make room reservations online.

Room reservations are first come, first served.

General Room Reservation Policies

  • Rooms may be reserved for use only during the library’s regular hours. Please refer to current Hours of Operation for library hours and special schedules. All rooms must be vacated 15 minutes before the close of business.
  • Patrons seeking to reserve a room must be in a group of two or more, be a current Cal Lutheran student, faculty, or staff member, and possess a current Cal Lutheran ID. Parties of one are asked to make use of the carrels located throughout the library.
  • Reservations made by patrons who are more than 15 minutes late checking in at the Circulation Desk will be automatically canceled and the room space will be made available to other patrons.
  • All rooms may be used for a period of no longer than two hours per group per day. This reservation may be split with a minimum of one hour between reservation times. Back-to-back or other same-day reservations for the same group are strictly prohibited, even when made in the name of other group members. Failure to adhere to this policy will result in suspension of library and room use privileges.
  • All library patrons must present their current Cal Lutheran ID card upon checking in to their room reservation at the library Circulation Desk. Students must leave their Cal Lutheran ID card at the Circulation Desk for the duration of the room reservation.
  • The individual patron who reserves the room and submits his/her Cal Lutheran ID card upon check-in (hereby referred to as the reservee) assumes full responsibility for the room, its contents, and the room key (if given). Any fees associated with a lost key or damage to the room will be levied against the reservee. Additionally, the reservee must be present in the room during the entire time the room is being used. If the reservee must leave the library he or she should checkout of the room by visiting the Circulation Desk.
  • Groups must be ready to leave at the end of their reservation.  Groups may not extend a room reservation beyond 2 hours; however, they may stay in the room until another reservation has been made. When the next group arrives to use a study room, all group members must promptly leave the room in a clean and orderly condition.
  • The advertising of any product, book, software, merchandise, event, or use of the meeting room for private profit is prohibited.

Violating any of Pearson Library’s room reservations policies may result in suspension of library and room use privileges.

Room Reservations - Faculty and Staff

The Pearson Library maintains 8 rooms for study and meeting space. Most rooms contain a collaboration table, chairs, a computer, a large screen display with laptop hookups, and a dry-erase board.

The Language and Math Labs do not contain public computers or a display. Supply kits containing markers and an eraser for use on the dry-erase boards are available and may be checked out at the Circulation Desk.

Other equipment, such as laptop projectors and televisions, may be requested from Media Services at (805) 493-3820 or media@callutheran.edu. Faculty and staff interested in using rooms for teleconferencing should consult the Circulation Desk in advance at (805) 493-3937 to confirm availability.

Rooms Available for Faculty and Staff

  • Conference Rooms 133 & 139
  • Computer Lab 130
  • Math Lab Room 127
  • Language Lab Room 128
  • Active Learning Classroom (See below for specific instructions)

Making a Reservation

All faculty and staff should make room reservations online. Room reservations are first come, first served.

General Room Reservation Policies

  • Rooms may be reserved for use only during the library’s regular hours. Please refer to current Hours of Operation for library hours and special schedules. All rooms must be vacated 15 minutes before the close of business.
  • Faculty or staff member must possess a current Cal Lutheran ID.
  • Reservations for groups who are more than 15 minutes late checking in at the Circulation Desk will be automatically canceled and the room space will be made available to other patrons.
  • All rooms may be used for a period of no longer than two hours per group per day unless approved by the public services coordinator.
  • The faculty or staff member who reserves the room (hereby referred to as the reservee) assumes full responsibility for the room, its contents, and the room key (if given). Any fees associated with a lost key or damage to the room will be levied against the reservee. Additionally, the reservee must be present in the room during the entire time the room is being used. If the reservee must leave the library he or she should checkout of the room by visiting the Circulation Desk.
  • Groups must be ready to leave at the end of their reservation.  Groups may not extend a room reservation beyond 2 hours; however, they may stay in the room until another reservation has been made. When the next group arrives to use a study room, all group members must promptly leave the room in a clean and orderly condition.
  • The advertising of any product, book, software, merchandise, event, or use of the meeting room for private profit is prohibited.

Violating any of Pearson Library’s room reservations policies may result in suspension of library and room use privileges.

Specific Room Policies

Computer Lab, Study Rooms, Math & Language Labs

    • The Computer Lab (130) may ONLY be reserved by faculty and staff. A faculty/staff member must be present throughout the reservation period.
    • Students have priority when booking Study Rooms 124, 125, and 126.
    • Students may reserve Conference Rooms, the Math Lab, and Language Lab on a conditional, same-day basis ONLY by making a reservation online using LibCal. These reservations will be mediated by library staff and are subject to denial. If faculty/staff or math/language programs need the space during a student reservation, student patrons will be asked to vacate the space.
    • Students may use the Computer Lab as overflow space as needed. When used as overflow space, the Computer Lab door must remain open and unlocked.
    • Regular weekly sessions may not be booked in library rooms.
    • Study rooms are not to be used for class meetings.
    • Study room doors must remain unlocked during library open hours.
    • Labs and Conference Rooms must remain locked when not in use.
    • Maximum room capacity is determined by fire and safety regulations and may not be exceeded at any time.
    • Rooms must be left in the same clean condition in which they were found.
    • Please turn off all light and electronics before leaving your reserved room.

Active Learning Class Room-Specific policies

  • Active Learning Classroom reservations are to be made through the Registrar for Faculty requests, and Campus Services for Staff requests.
  • Food and drink are not permitted in this classroom.
  • Please review the Active Learning Classroom Guidelines provided by the Center for Teaching and Learning prior to utilizing this space.
  • A PC laptop cart is in the room (31 PCs); the code to unlock it will be provided by the Center for Teaching and Learning, who should contact you when you book the room. Please feel free to submit a helpdesk ticket for further technical or pedagogical training.
  • A Mac laptop cart (16 MacBooks) can be reserved ahead of time through Media Services (805-493-3820 or media@callutheran.edu). This will be moved into the room when requested in advance.
  • The instructor requesting use of computer carts will be responsible for handing out laptops to students, and making sure all the laptops are back in the cart and charging at the end of class.
  • Students may use their own devices in the room and connect to the monitors at each of the 6 desks with the provided VGA cables. 10 MacBook to VGA adapters are available on a first come first serve basis for checkout from the Circulation Desk for in library use only. CLU ID card is required to facilitate this loan.
  • The Active Learning Classroom will be locked when not in use; the instructor will need to check out the room key from the front desk each time they teach, and return the key back to the front desk when they are finished. A reservation is required for admittance.
  • It is the instructor’s responsibility (not the library’s) to configure the room they way they want and return it the way they found it.
  • Before the first class, make sure you reserve a time to go to the classroom and familiarize yourself with the layout and use. This can be done as part of your training by CTL.
  • A training video is available from the Media Services YouTube page and a link is located on the desktop of the Instructor’s Station in this room.
  • The Active Learning Classroom is located inside the Pearson Library and may be booked during library operating hours. Please consult the library hours webpage for the regular and special schedules. All reservation requests should be submitted to the Registrar or Campus Services.

Room 123 Policy:

  • Students using this room must be enrolled in the DSS program and are permitted to share the room with other DSS program members so long as a test is not in session.
  • Students must be on the list of those authorized to borrow the Room 123 key.  You must check photo id against the list before checking out the Room 123 key. (This list is kept current and updated throughout the semester and is a confidential document, to be kept restricted to library staff & shredded upon discard.)
  • Students do not book this room in advance. No advanced reservations will be taken. Walk-ins only.
  • Students may use the room for more than two hours.
  • Room may be used by single students. No group required.
  • If a DSS student requests Room 123 while the key is checked out, you should advise the student to go to Room 123 regardless. If a test is in progress they will see a sign alerting them that the room is occupied, if there is not a test in progress they can join the students already in the room.
  • Any further questions or concerns should be directed to the office. Examples would be:
    • Student not on the list
    • Conflicts with sharing the room
    • Questions regarding the equipment or set up in Room 123

Contact Info:

Disability Support Services:  805-493-3260
Office Hours: 8:30am-5:00pm

Disability Support Services Director:
Wendy Perkins, M.Ed  wperkins@callutheran.edu
805-493-3878

Technology Use
  • Computers
    The Pearson Library has over 60 computers for our students, staff and faculty to use for their studies. All of the computers in the general computer area have access to various programs including but not limited to: Adobe Suite, Adobe CC Suite, Microsoft Office Suite, Mathematica along with various internet engines. To get a complete list of what is available on the library computers please contact Media Services.
  • Wireless Internet
    Everyone with a myCLU account has access to the wireless network on campus. Feel free to lounge in one of our many study spaces throughout the library with your wireless devices.
  • Photocopiers
    Patrons can make photocopies of their documents for $0.10 per page. Copies can be paid with a copy card, which can be purchased at the Circulation Desk, or with US $1 bills and coins. The copier only copies in black and white. If you are in need of color copies please visit Printing Services.  
  • Printing
    CLU Students may print from any computer in the Pearson Library using their GoPrint accounts. Community Members may use Printing Services for their printing needs, or visit their local public library. For their convenience, staff and faculty have a limited amount of funds available on their GoPrint accounts to print at the library, and in any labs on campus. However, the bulk of staff and faculty printing should be done at their department office.
  • Scanner
    In the general computer lab a scanner is available for your scanning purposes. The scanner can scan documents on letter sized (8.5” x 11”) paper. For documents on larger paper please visit Printing Services.
  • Microfilm & Microform Reader
    To view our microfilm collection, the Pearson Library has a microfilm/microform reader for patrons to utilize for $0.10 per page printed. Please see the Circulation Desk for instructions to get you started.
Visitors - Community Memberships

The Pearson Library welcomes adult learners to utilize the library for reading, study, and research. However, for the safety of the CLU community and all who step in, we ask anyone on their first visit to stop by the Circulation Desk. All patrons who are not current CLU Students, Staff or Faculty will need to purchase an annual Community Membership to use the Pearson Library.

  • Community Memberships

Community Memberships are given to individuals who want to use the Pearson Library space and borrow materials. The cost for a membership is prorated during the calendar year, so please contact the Circulation Desk to get current pricing. Complimentary memberships are given to: CLU Alumni, CLU Emeriti, CLA Members, ELS Students, Local Clergy & Teachers (K-12) and those living in University Village. To receive a complimentary membership, please bring identification classifying you in the aforementioned categories.

Please view this chart to identify what priveleges your membership grants. Due to vendor agreements and other limitations, we are unable to grant visitors with computer, database, printing, or Wi-Fi access. Please visit your local public library if you are in need of these services.

  • Community Membership Registration Process

Community members may register and sign up for a library card for the annual cost of $120. The membership is good for the calendar year (January-December) and the cost is prorated: (we deduct) $10 for each month of the calendar year that has passed. The Pearson Library will accept payment in cash or checks made out to CLU or Pearson Library. With the purchase of a membership the patron is agreeing to all library and campus policies.

When signing up for a new membership, please arrive during 8am-4:30pm and plan to spend around 15-30 minutes establishing membership by: 1. visiting the library for the application; 2. visiting the Registrar’s office to be entered into the campus database and assigned an ID number; and 3. going to the Campus Safety office to obtain your campus/library photo ID card.

  • Renewing Community Memberships

Community Memberships and library access expires each December. Visit the Circulation Desk to fill out a new membership form for the year. You will next take the form to Campus Safety with your ID card to have library access added back to your ID.

Visitors - Gallegly Center

Members of the public who wish to view the replica office of former Rep. Elton Gallegly will need to visit Campus Safety at the Welcome Center, Monday - Thursday from 8:00 am - 6:00 pm* or Friday 8:00 am - 5:00 pm to have a visitor badge issued to them. Visitations outside of these hours cannot be accommodated at this time. Issuance of a guest pass/badge does not grant library privileges at the Pearson Library at California Lutheran University.

*Please refer to the hours listed on the Campus Map, as departmental hours of operation fluctuate throughout the academic year.

Additional and current information on The Elton and Janice Gallegly Center for Public Service and Civic Engagement, Fellowships and Archives can be found here.

Visitors - SCELC

Full time & part time students and employees of participating SCELC institutions please visit the Circulation Desk with your institutional ID to be issued a guest pass. Any physical item requests should be placed through Interlibrary Loan with your home institution.

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