Save Time with Email Boilerplates
Volume 5, No. 6
Automate email by using the
“signatures” feature to create boilerplate content. For instance if
you often type something like “Hello, please take a moment to let me know
when would be a good time to meet. I look forward to hearing from you,”
simply create a new signature which includes this text. (Images can also be
included in boilerplates.) Create a new signature for each boilerplate of
reusable content. After a boilerplate is inserted into a new email message, its
contents can be edited to customize the message.
Note: Be sure
to add your signature block to each boilerplate since the default signature
will be replaced when the boilerplate is inserted into the message.
Here are directions 1) to create and 2) to utilize boilerplates in both Outlook (PC) and Entourage (Mac):
Outlook on a PC (desktop client version)
To create a boilerplate |
To insert a boilerplate into a new message |
|
|
Entourage on a Mac
To create a boilerplate |
To insert the boilerplate into a new message |
|
|
The Tech Byte team uses a boilerplate (which includes logo along with heading and footer content) to format each of the bi-monthly issues.
Note: There are some limitations when using the Web version of Outlook in the MyCLU portal.
*This Issue’s Techno Term
Term: TCP/IP
(Transmission Control Protocol/Internet Protocol)
Definition: a set of
rules that allows computers to communicate over long distance networks; TCP
relates to verifying delivery of computer data, and IP refers to moving the
data between devices/systems on a network
Example in a sentence: When
Crystal had trouble with her email, she suspected that errors in the TCP/IP
protocols were the problem.
Source: http://www.techterms.com/definition/tcpip