Administrative Position (exempt)
Position TitleDirector of Graduate Admission - Pacific Lutheran Theological Seminary (Application deadline: January 24, 2014; position is located in Berkeley, CA)
Salary ($US) and BenefitsSalary Range: $49,489 - $75,000
Basic FunctionReporting directly to the Assistant Vice President of Enrollment Management and indirectly reporting to the Dean and Chief Administrative Officer, the Director of Graduate Admission for the Pacific Lutheran Theological Seminary (PLTS) in Berkeley, CA plans, develops, organizes, coordinates, implements, administers, directs and evaluates the programs, operations, activities and staff of the PLTS Admission office to ensure effective recruitment, admission and enrollment of students. The Director represents the seminary in identifying prospective students from across the country, assisting them with their vocational discernment and choice of seminary. The Director oversees recruitment and the process by which prospective students apply and are admitted to the seminary.
Representative Duties• Develops, plans, and implements an effective recruitment and admissions strategy to build a highly accomplished, multi-faceted, and diverse student body.
• Collaborates with academic leadership, faculty, registrar, financial aid, and other key stakeholders in the development of an effective, data-informed enrollment planning to recruit a pool of students meeting the Seminary and University’s strategic goals.
• Represents the seminary at various conferences and workshops, campus and synodical visits, both regionally and nationally, independently and in coordination with the admissions director of Luther Seminary in the Western Mission Cluster and counterparts in the other ELCA seminaries.
• In collaboration with University Marketing, plans, directs, and organizes efforts to market the Seminary to prospective students.
• Develops, monitors, and evaluates the Admissions marketing plan including publications, school relations, website, and new technology; recommends changes to enhance recruitment programs.
• Collaborates with the Director of Enrollment Systems and Operations to evaluate and recommend technology solutions to enhance recruitment programs.
• Tracks, analyzes, and maintains data to shape strategic direction and outcomes; regularly reassess effectiveness of recruitment procedures and activities to ensure an effort that is continuously proactive and responsive to market forces and institutional priorities.
• Directs the preparation and maintenance of a variety of narrative and statistical reports, records, and files; develops and maintains various admissions reports.
• Supervises and evaluates the performance of assigned staff; interviews and selects employees and recommends transfers, reassignment, termination, and disciplinary actions.
• Provides technical expertise in assigned functions to various key constituencies and stakeholders; assists in the formulation and development of policies, procedures, and programs.
• Develops, administers, and monitors budgets for the Admissions office; analyzes and reviews budgetary and financial data; controls and authorizes expenditures in accordance with established limitations.
• Participates in recruitment activities to include (but is not limited to): traveling and making presentations; attending conferences and events; and other activities as assigned.
• In collaboration with other departments and staff, coordinates activities and programs, to include (but is not limited to): information sessions, workshops, seminars, retreats, worship, on-campus visits, and other activities.
• In collaboration with Financial Aid, designates select prospective students for scholarships.
• Maintains contact with prospective students and applicants regarding vocational discernment, choice of seminary, and the admissions process.
• Maintains contact with key strategic partners, including (but not limited to): campus ministries, outdoor ministries, high schools, colleges, congregations, Lutheran Volunteer Corps, and other partners.
• Attends meetings as assigned; participates in worship and community life on campus as time permits.
• Performs related duties as assigned.
Knowledge Of• University rules, regulations, policies and procedures.
• Policies and practices involved in college admission functions.
• Policies and practices involved in the candidacy process of the Evangelical Lutheran Church in America (ELCA) and its ecumenical partners.
• Administrative and clerical procedures and systems, filing and record management systems, office procedures and terminology.
• Principles and processes for providing customer service.
• Principles and practices of supervision and training.
• Modern office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Good customer service skills, which includes interpersonal skills using tact, patience and courtesy.
• Telephone techniques and etiquette.
• Relevant computer software and technology such as: Microsoft software (Word, Excel, MS Project, PowerPoint).
Ability To• Travel across the country to recruit students and attend conferences at least twelve weeks per year.
• Supervise and train assigned personnel.
• Learn, apply and explain policies, procedures, rules and regulations.
• Maintain confidential and complex files and records.
• Communicate effectively, both orally and in writing; exercise active listening
• Establish and maintain cooperative and effective working relationships with others.
• Work with a diverse student population.
• Operate a computer terminal to enter data, maintain records and generate reports.
• Work independently with minimal direction.
• Speak in a public setting and deliver effective presentations.
• Identify and analyze problems and adopt an effective course of action.
• Evaluate ideas.
• Exercise sound judgment and decision making.
Education and ExperienceAny combination equivalent to: A Bachelor’s Degree, or higher, in an appropriate area of specialization and three years of increasingly responsible experience in college admissions or related field.
• Management or supervisory experience.
• Strong passion for Lutheran theological understanding.
• A minimum of three years of parish or practical experience is preferred.
• Master of Divinity or other Master’s degree in a theological or practical ministerial discipline is preferred.
LICENSES & OTHER REQUIREMENTS:
• Valid California Driver’s license.
• Subject to driving a vehicle to conduct work.
• Ability to travel at least 25% to conduct work.
• Ability to work flexible hours.
Dexterity of hands and finger to operate a computer keyboard.
Seeing to read and review data for accuracy and prepare records and reports.
Bending at the waist, kneeling or crouching; and reaching overhead, above the shoulders and horizontally to retrieve and store files, supplies and other materials.
Lifting light objects.
Hearing and speaking to exchange information with students, staff and public.
Sitting or standing for extended periods of time.
Application ProcedureCompleted Application Packet includes:
• CLU Application
• Cover letter outlining your qualifications for this particular job
Only complete packets will be forwarded to the search committee. Please submit your cover letter and resume by email to firstname.lastname@example.org, or mail to:
California Lutheran University
Human Resources, MC1100
60 W. Olsen Road
Thousand Oaks, CA 91360
California Lutheran University is an equal opportunity employer. Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.