Student Clubs & Organizations

University Policy on Publicity

16.0 UNIVERSITY POLICY ON PUBLICITY

This policy is designed to give University groups, clubs, and departments an equal opportunity to gain the attention of students and employees of CLU and to promote student activities. This policy specifically applies to all campus property. ASCLU-G elections publicity must follow the same guidelines and is additionally subject to the election guidelines stated in the ASCLU-G bylaws.

16.1 Postings are not allowed on tables in the Cafeteria, Centrum, or Jamba Juice. Advertising on tables on in these areas is not permitted.

16.2 All publicity must be sponsored by an officially recognized and approved University group, club or department. The name of the sponsoring University group, club or department must be included on all publicity.

16.3 All publicity must contain a contact phone number or email address.

16.4 All publicity must be individually approved and stamped by the Student Affairs Modular Unit. Stamped publicity cannot be photocopied.

16.5 Publicity will be approved for a maximum of fifteen (15) days.

16.6 Upon approval of publicity, individuals must sign the Publicity Logbook at the Student Leadership and Programs Office.

16.7 Only forty (40) pieces of publicity per day will be approved for any given event or marketing project.

16.8 All publicity must be removed from the sponsoring group, club, or department within forty-eight (48) hours of the expiration date noted on the approval stamp. Failure to remove publicity within this timeframe may result in forfeiture of future publicity posting privileges for the sponsoring group, club or department.

16.9 Publicity may only be placed in designated locations in the Soiland Humanities Center, Ahamanson Science Center, Peters Hall, Library, Cafeteria, and residence halls on the Purple “Student Life” bulletin boards. Additional posting in residence halls must be approved by the supervisor of the respective building (Graduate Resident Director or Coordinator for Residence Life, etc.)

16.10 No posting is allowed on windows or other glass surfaces anywhere on campus.

16.11 No posting is allowed on painted walls.

16.12 No posting is allowed on trees, flagpoles, light poles, campus maps, the Olsen Gazebo, the Enormous Luther, or any brick surface.

16.13 No duct tape may be used for posting publicity.

16.14 Posters may be taped to the ground with masking tape, packaging tape, or painters tape only outside the Cafeteria (Information Alley), and by the flagpoles on Regals Way only.

16.15 Sidewalk chalk is not permitted.

16.16 No posting is allowed on automobiles by CLU policy and Thousand Oaks City Ordinance.

16.17 Publicity posting locations are subject to change by the Student Leadership and Programs Office. For the most current listing of approved posting locations, see the Student Life Information Desk or the Clubs and Publications website.

16.17 Publicity to students is also available through the CLU Weekly Update, an email/webpage maintained by the Student Leadership and Programs office. Submissions must include appropriate contact information and be submitted at least one week prior to the Monday of desired distribution. The CLU Weekly Update is distributed weekly during the academic year and can be accessed at www.callutheran.edu/weekly_update

16.18 University groups, clubs, and organizations desiring to post marketing on campus digital signage (located in the GSFC, Forrest Fitness Center, and Student Union Building) may do so by submitting graphic files in appropriate format to the Student Leadership and Programs office. Contact the Student Leadership and Programs office for appropriate file format information. Submissions must be received at least one week prior to desired posting date.

16.19 Any proposed marketing or postings not adhering to the policy above must be submitted for special approval. University groups, clubs, and organizations seeking special approval must submit requests including information regarding dates and proposed locations for posting or special marketing efforts to the Student Leadership and Programs office at least two weeks prior to desired marketing dates. Approval of special marketing requests is at the discretion of the Dean of Students/Vice President for Student Affairs and/or his/her designee.

16.20 Postings in locations not listed in any of the areas mentioned in the preceding portions of this policy must be specifically cleared by the building supervisor, and must adhere to all other portions of this policy.

16.21 Off campus vendors and other parties not affiliated with a university office, department, or student group are not allowed to post on campus, with the exception of the “Off Campus Postings” board in the CAF. All postings on the “Off Campus Postings” board must be stamped and approved by the Office of Student Leadership and Programs and adhere to all other portions of this policy.

The Student Leadership and Programs Office has the right not to approve any publicity if it is found in poor taste, offensive, or not in compliance with University standards and/or policy. The Student Leadership and Programs Office will not approve publicity for an event that promotes the use, sale, or distribution of alcohol, drugs, or tobacco, or any illegal activities, unless it is an educational event dealing with those issues.

The Student Leadership and Programs Office reserves the right to suspend publicity rights for a University group, club and department as necessary if this policy is violated.

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