For Supervisors

This page will include a variety of resources for how to post a position, hire a student, and more. Check out some of the resources below to explore other topics such as aligning learning outcomes with positions and conducting performance reviews.

Questions about the Graduate Assistantship Process and the Transition From Financial Aid's Process? Please review these two attachments first:

1) General FAQs

2) Student Employment Procedures for Graduate Assistant Hiring.

Thank you for serving as a Student Employment supervisor at Cal Lutheran! Below you will find resources including the current Supervisor Handbook, Hiring Procedures, Upcoming Trainings, and Performance Management & Review Materials. 

Please contact studentemployment@CalLutheran.edu with any questions. 

Handbook & Policy Overview

Click Here to Download the Supervisor Handbook

For student employment hire forms, please see Getting Hired.

Student Hiring Made Easy:

1. Post all open positions HERE
2. Interview promising candidates (sample interview questions)
3. Select your new hires and inform those who did not get the job
4. Print this instruction sheet and give it to the new hire(s)
   1. Hiring an International or Foreign-Born Student? Follow THESE INSTRUCTIONS
5. Email the Student Employment Office to remove your job posting
6. Complete the hiring process in Dynamic Forms, once prompted by email
7. Wait to schedule the student until you have received confirmation from Student Employment that the student may begin working

Payroll Resources:

• Student Timesheet/Time Entry Form (if a student missed hours for a previous time period)
• Summer 2023 Payroll Schedule
• Fall 2023-Spring 2024 Pay Schedule

Student Employment Budgeting Tool

Budget tracking made easy.

Student Employment Update Form

For supervisors to complete in the event of a change in employment conditions.

SUBMIT AN UPDATE

Supervisor How-To Video Series

• Part One: How to Post a Position & Hire a Student Worker (5 minutes)
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• Part Two: Integrating Student Learning Outcomes with Vocation and Purpose (3 minutes)
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• Part Three: How to Conduct Performance Reviews (5 minutes)
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Upcoming Supervisor Trainings

• Placeholder for Future Trainings

Performance Management & Review

• Student Employee Performance Review Process
  • Student Employee Self-Appraisal
  • Student Employee Performance Review for Supervisors 
• Disciplinary Process for Student Employees (Step by Step Instructions) 
  
  • Verbal Disciplinary Action Acknowledgement
  • Written Disciplinary Action Acknowledgement
  • Post-Meeting Summary for Supervsiors
  • Temporary Suspension Form
  • Departmental Release Form
  • Non-Disclosure / Confidentiality Agreement
• Student Learning Outcomes

Handbooks & Policy Review

• Supervisor Handbook (Updated for 2023-2024)
• Instructions for New Hires

Workers' Compensation Information

Student employees are also eligible for workers' compensation. See the handouts below for more information. For further questions, please consult Human Resources.

• Workers' Compensation Pamphlet
• Presdesignation of Personal Physician Form
• Important Information About Medical Care for Work-Related Injury or Illness (English)
• Important Information About Medical Care for Work-Related Injury or Illness (Spanish)