Administrative Position (exempt)
Position TitleInterim-Project Coordinator (INTERNAL CANDIDATES ONLY)
DepartmentUpward Bound Math and Science
Salary ($US) and BenefitsHiring Range: $40,000-$44,000
Basic FunctionThis position is funded for 5 years only at this time.
Under the general direction of the Senior Director of the Upward Bound Programs, the Project Coordinator will implement the philosophy, goals and objectives of the Upward Bound Math and Science Program. The Coordinator will develop, implement and coordinate the Program’s services; assist the Senior Director in administering the budget, select, assign, train and direct the Program’s staff; act as a liaison with university faculty, staff, and community relative to the Program’s services; and complete administrative duties as required or directed.
Representative Duties• Design, plan, implement, coordinate and supervise work of whole program
• Determine the Program’s content and make the necessary decisions regarding the appropriateness of costs and activities to carry out the program
• Implement the University’s policies
• Make initial contact in participant identification, recruitment, and selection process
• Adhere to high school district policies and guidelines
• Develop and implement staff training and orientation session as well as ability to release staff
• Assist Senior Director in conducting special studies for improving program design
• Manage the development of the academic curriculum for summer residential Program and Saturday sessions during the academic year, as well as hire and supervise instructional staff that will carry out mission and objectives of the program.
• Develop and nurture contact with community groups and agencies, local schools, and their district offices.
• Assist in identifying additional resources for supplementary funding in conjunction with the University’s Development Office.
• Assist Senior Director with budget management
• Manage Programs’ evaluation system to assure effectiveness
• Manage follow-up of Center’s graduates to assure appropriate placement in universities and colleges
• Conduct academic advising, tracking and counseling to Program’s participants
• Write and summit all reports on a timely basis
• Serve on CLU committees as assigned
• Assist Senior Director with completion of the Annual Performance Report within designated time frame
• Perform other duties as assigned
Knowledge OfOrganization, policies and rules of assigned department or academic division.
Modern office practices, procedures and equipment.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Telephone techniques and etiquette.
Public relations techniques.
Operation of a computer terminal, data entry techniques and specified software including Microsoft Office
Excellent interpersonal, organizational and oral/written communication skill including tact, patience, courtesy and empathy.
Ability ToDetermine appropriate action within clearly defined guidelines.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Prepare reports by gathering and organizing data from a variety of sources.
Work confidentially with discretion.
Complete work with many interruptions.
Operate a variety of office equipment.
Maintain a variety of files, records and logs.
Prioritize and schedule work.
Education and Experience• A Bachelor’s Degree and/or Master’s Degree in education/social science or related degree is preferred.
• Experience in program administration
• Minimum of three years experience working with low-income, first generation students.
• Experience working with students from a diverse background
• Three years of budgeting experience
• Knowledge of collegiate academic entrance requirements and financial aid procedures
• Ability to meet deadlines under pressure
• Ability to demonstrate courtesy, tact and discretion in dealing with the professional and academic community of the host institution
Dexterity of hands and fingers to operate a computer keyboard.
Sitting for extended periods of time.
Hearing and speaking to exchange information in person or on the telephone.
Seeing to read a variety of materials.
Application ProcedureEmployment application must be submitted in full, additionally, send resume with cover letter and names and phone numbers of three professional references to:
California Lutheran University
Human Resources, MC1100
60 W. Olsen Road
Thousand Oaks, CA 91360
Fax resume to (805) 493-3655 or