Registrar

Graduate Registration

Course Load and Registration

Requirements for graduation are measured in terms of semester credit hours. Normally, each credit hour earned will require one hour of class time per week for fifteen weeks during the semester (or its equivalent). The student spends two or three hours in preparation for one hour of class time. Most courses are assigned three (3) credits.

Six or more credits is considered full time in master's programs. Special permission is necessary to carry a load of more than ten credits per semester. Different policies are in effect during the summer sessions.

Registration procedures are outlined in the class schedule each semester. In order to be officially enrolled in class, students must have their financial standing cleared by the Business Office and admission requirements cleared by the Enrollment Service Office for Graduate Studies.

$50.00 late registration fees will be assessed to late registrations.

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Course Additions

A student may add courses during the first two weeks of the semester. Students may not add courses after the second class meeting of the semester. To add a class after initial registration, students should submit a "Course Add/Drop" form to the Registrar.  Courses added after that date must be petitioned and reviewed by the program director, dean and Registrar.

A late fee is applicable if approved.

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Withdrawal from Courses

Students may withdraw from courses any time prior to the withdrawal date of the given semester (see schedules and calendars for specific dates). The University does not automatically drop students who register for a course and then choose not to attend. The student must submit a "Course Add/Drop " form to the Registrar. A grade of "W" will be assigned for all courses dropped prior to the last two weeks of the semester.

Tuition refunds are based on the date on which the Change of Program form is received by the Registrar. Unofficial drops or withdrawals or those submitted after the last two weeks of the semester, will result in a grade of "NC" (no credit) for the course and no refund will be given. Reduction of fees policies are outlined in the section on University Costs.

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Grades and Grade Points

The cumulative grade point average (CUM GPA) is computed by dividing the total number of grade points earned by the total number of credits attempted, based on CLU and transferable course work. The CLU grade point average (CLU GPA) is computed by dividing the total number of grade points earned by the total number of credits attempted, based on CLU course work.

Only courses with grades of "C" or better will be counted toward the total number of credits required for the degree.Grades of C- or below must be repeated. A "B" (3.0) average is required for continued enrollment in the graduate program and for receiving the master's degree.

Graduate grades and grade points are assigned according to the following grading scale:

Grade Grade points per attempted credit hour earned
A 4.0
A- 3.7
B+ 3.3
B 3.0
B- 2.7
C+ 2.3
C 2.0
C- 1.7
D+ 1.3
D 1.0
D- 0.7
F 0.0

Grade points are not given to the following grades and they are not used in computing the grade point average:

  • IN - Incomplete
  • P - Passing (credit only given)
  • NC - No Credit
  • W - Withdrawal
  • AU - Audit

A grade of IN (Incomplete) may be assigned only in the case of a student who, for illness or other circumstances beyond his/her control, has missed a final examination or major piece of work. A student may not make up the Incomplete by repeating the course. Make up work must be reviewed by the instructor who assigned the original grade of Incomplete. An IN, if not made up within one year, automatically becomes an "NC." A student may petition in writing to extend an "IN" beyond one year if there are extenuating circumstances.

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Audit

A student may audit a course with the approval of the instructor. The student will earn no credit and receive no grade and will not be required to complete assignments or take examinations. The student may not claim credit or challenge the course for credit at a later date. Adequate attendance for recording of "AU" on the student's permanent record must be verified by the instructor. The charges for auditing are listed in the section on University Costs.

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Academic Disqualification

Graduate students will be academically disqualified and may not be permitted to continue their studies at CLU if their CLU grade point average falls below the 3.0 level.

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Repeated Courses

Students may repeat a course, unless otherwise specified, regardless of the grade received; both grades will be factored into the GPA. . In either case, both grades will remain on the transcript. Credit for the course will be given only once and all repeated courses must be taken at CLU.

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Transfer of Credit

Students may petition to transfer up to six-nine semester credits of graduate course work taken at other regionally accredited colleges or universities to their program at CLU. Transfer work must be:

  1. graduate level (applicable to a graduate degree at the institution granting credit);
  2. completed within the seven year time limit;
  3. completed with a grade of at least “B”;
  4. documented by official transcripts from the institution;
  5. listed on a “Petition for the Transfer of Credit”;
  6. approved by the appropriate program director and dean. Transfer of credit from CLU to another institution requires approval of the receiving institution.

Students may petition to have work from non-regionally accredited institutions accepted.  Course work will be evaluated on a case by case basis.  In addition to meeting the requirements stated above, the “Petition for the Transfer of Credit” form must also include a course syllabus for each course.  As with all transfer credit, approval will only be granted for course work deemed to be substantially equivalent to CLU courses.

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Second Master's Degree

A person seeking to earn a graduate degree at CLU who has already earned a graduate degree, may petition to transfer up to 9 credits of equivalent course work into the second degree program. The candidate must present satisfactory, official evidence of course work completed in the first graduate program that would equate to the courses exempted in the CLU program. The final determination of degree requirements will be made by the Program Head and the appropriate Dean.

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Modification of Academic Requirements

Students who wish to modify course or program academic requirement may submit a "Petition to Modify Academic Requirement" to the Program Director. All requests are reviewed by the appropriate Program Heads and Deans. Waiving a course does not grant credit. It simply means the student does not have to enroll in the course and may substitute an elective course if needed.

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Academic Limits

A student's program is limited to a maximum combination of 12 credits of course waivers, transfer of credit, tutorial work and independent study.

Students have seven years to complete a master's degree program after initial registration for courses. Under special circumstances, prior to the end of the seven-year period, students may petition for an extension of time.

A student is considered to not have been continuously enrolled if she or he does not register for classes for one calendar year. Continuous enrollment or re-entry into a program requires normal progress toward a degree.

Persons who do not enroll continuously should meet with a university advisor prior to subsequent enrollments to determine if changes in the program have occurred. These persons should also complete, with their advisor, a new program advisement form and admission application. Such persons are subject to new program requirements and a review of course recency and transfer credit.

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Completion of a Degree Program

Students may graduate at any one of three times during the year: May, August, or December. MBA/MPPA/MSCS students also have the option to graduate in February. Commencement ceremonies are held once each year in May for students who have completed (or plan to complete) degree requirements in December, May or the following August. August graduates must be within six credits of degree completion to participate in May commencement. Upon completion of all degree requirements, students are sent an official copy of their transcript with the degree posted on it. This normally is sent within one month after the semester ends. Diplomas are usually available within 8-12 weeks after the end of the semester.

At the start of two semesters prior to when the candidate plans to complete the master's degree program, they should:

  1. Make arrangements to take the comprehensive examination if the program requires that option.
  2. Submit the "Application for Degree" to the Registrar's Office. This card should be submitted by the posted deadline in the Registrar's Office. Pay the Commemcement fee.
  3. Make arrangements to meet with an advisor to assure all requirements are met (optional).

See the Academic Calendar for Priority Deadline Dates.

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Grade Reports and Transcripts

Grades for all courses, including those that may have ended prior to the last day of the semester, are processed at the semester's closing date. All students may access grades online through WebAdvisor. Any students needing official documentation may order official transcripts.

All request must be done on line. Please refer to Transcript section located under Related Information on this page.

 

The University reserves the right to withhold transcripts if the student has unmet financial obligations to the University.

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Appeals Process for Challenge of Grades

There may be instances when students take exception to the performance or judgement of an instructor. The University hopes to settle these differences as amicably and quickly as possible. The first appeal is from the aggrieved student directly to the instructor. If this is not successful, then graduate students may appeal in writing to the Program Head, or the Program Director. If the issue has not been resolved, the student may appeal to the appropriate Dean, whose judgement is final.

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