Registrar

Undergraduate Registration

Course Load

Requirements for graduation are measured in terms of semester credit hours. Normally, each credit hour earned will require one hour of class time per week for 15 weeks during the semester. Students spend two to three hours in preparation for one hour of class time. Most courses are assigned four (4) or three (3) credits. A full-time undergraduate student is one who carries 12 or more credits per semester. (Refer to the Adult Degree Evening Program catalog for enrollment regulations applicable to Adult Degree Evening Program students.) A typical semester load is 15 to 16 credits. Special permission is necessary to carry a load of more than 18 credits per semester. A fee will be charged for each credit beyond 18. (See section on University Costs.)

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Registration Procedures

Students must register in person prior to the beginning of each semester. Registration procedures are outlined in the class schedule bulletins which are available in the Registrar's Office. To be officially enrolled in class, a student must have his/her program approved by his/her advisor, have his/her financial standing cleared by the Business Office, and submit the signed registration form to the Registrar's Office.

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Schedule Changes

Students may add courses during the first two weeks of the semester with the approval of their Instructors. Students may not add courses after the second week of the semester.

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Withdrawal from Courses and Withdrawal from the University

Withdrawal means withdrawing from one or more courses or separation from the University for the remainder of the semester. The Registrar provides the proper withdrawal forms which incorporate all the necessary procedures to clear the records at the time of withdrawal. Proper withdrawal protects the student's record, which remains on file in the Registrar's Office.

  1. With the advisor's approval, students may drop courses or withdraw from the University through approximately the eighth week of the semester (specific date listed in Academic Calendar) with a grade of "W." A "W" grade does not affect the student's GPA.
  2. After the last date to withdraw, students may not officially withdraw from classes or from the University, except for medical reasons. Medical withdrawal forms are available through the office of the Vice President for Enrollment and Student Life.
  3. An unofficial withdrawal will result in a grade of "UW" for the semester (counted equivalent to a grade of F in the GPA).
  4. With the privilege of admission to California Lutheran University, students accept the responsibility for clarifying the records (including financial records) if they withdraw from a course or from the University before the end of the semester.

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Audit

Students may audit a lecture course upon the approval of the instructor. They will earn no credit and receive no grade and will not be required to complete assignments or take examinations. They may not claim credit or challenge the course for credit at a later date. Adequate attendance for recording of AU on the student's permanent record must be verified by the instructor. The fee for audit is listed in the section on University Costs. A change from credit to audit may not be made after the last day to withdraw without academic penalty. A change from audit to credit may not be made after the last day to add a class.

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Repeated Courses

Students may repeat a course once, unless otherwise specified, regardless of the grade received. Credit for the course will be given only once, and all repeated courses must be taken at CLU. In calculating the GPA, a grade of C- or below will be replaced by the higher grade. Otherwise, both grades will be factored into the GPA. In either case, both grades will remain on the transcript. Only CLU courses are subject to the repeat policy; courses not subject to the repeat policy include all independent studies, field studies, performance activities and selected topics courses. Repeated courses are not included in the residency requirement.

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Transfer Credits

CLU accepts transfer courses from institutions accredited by a regional Association of Schools and Colleges. Students may transfer a maximum of 70 semester credits from a junior/ community college. Credit is generally given for those courses deemed equivalent or substantially equivalent to CLU courses. However, baccalaureate level transfer courses may be used to fulfill elective credit. Students may petition to have work from non-regionally accredited institutions accepted.  Course work will be evaluated on a case by case basis.  The petition must include a course syllabus for each petitioned course.  Credit will be granted for course work deemed to be substantially equivalent to CLU courses.

International credit is evaluated by the foreign transcript evaluator in the Admission Office. International Baccalaureate courses passed at the higher level with a score of 5 or higher may be granted credit after faculty review.

Currently enrolled students who plan to transfer additional credits from another institution must have prior approval by the Registrar.

A maximum of 20 semester credits of online, correspondence and/or extension work may be counted toward the degree but may not be included in the major.

Students are required to submit transcripts for all other institutions which the student has attended. The Registrar determines the acceptability of other post-secondary level courses; faculty in the respective majors determine whether transfer credit will meet specific degree requirements.

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Graduation Application Process

One year prior to their expected graduation date, students must file an "Application for Degree" form at the Registrar's Office, pay the Commencement fee and submit any major/minor substitution forms.  Please refer to the academic calendar for deadlines.

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