Fall 2020 Reopening Guidelines
Last updated: Tuesday, June 16, 11:17 a.m.
Cal Lutheran is working to resume some on-campus activities in Fall 2020, and the following outlines guidelines for those preparations. This document will be updated as regulations and guidance change.
Cal Lutheran understands that the high-touch and highly interactive environment that is foundational to the university’s academic model will need to be modified to operate the campus safely. Cal Lutheran strongly believes, however, that the university’s quality faculty and staff, attentiveness to students and ability to respond quickly to changing conditions will allow for a safe and modulated return to campus while preserving the Cal Lutheran experience.
Guiding Documents and Public Health
Cal Lutheran is utilizing the following documents to chart a course for reopening:
- CDC Considerations for Institutes of Higher Education
- American College Health Association Considerations for Reopening…
- Ventura County Public Health Stay Well VC
Additionally, Cal Lutheran has engaged in numerous conversations with local officials regarding specific operating circumstances. Those conversations are also reflected in this document. Finally, specific guidance regarding higher education operations are expected from the State of California in early June. This document will be refined based on that guidance.
Cal Lutheran understands that the resumption of activities in fall will need to be phased and deliberate and, as also discussed in Density and Distancing, that keeping the density of the population on campus below typical levels is vital. Accordingly, in the fall:
- Traditional undergraduate courses will be offered in a variety of modalities including in-person with virtual elements, and fully virtual based on class formats and safety considerations. Opt-out options for students who choose not to participate in-person will be offered. Activity classes, such as those that meet in labs and studios, would be prioritized for meeting in-person. We are working to provide every student who wants in-person classes with at least one. Returning students will be sent their individual plans outlining how each of their classes will be taught and any schedule changes by late July. Incoming students will receive their course schedule by late August.
- The Bachelor’s Degree for Professionals will offer all classes virtually through December.
- Graduate programs in the School of Management and in the Graduate School of Education will follow a balanced approach of online/virtual and in-person instruction. Opt-out options for students who choose not to participate in-person will be offered.
- Graduate School of Psychology classes will be fully virtual. Cal Lutheran Community Counseling Services training and clinical service activities will be primarily virtual with the possibility of some counseling services being provided in person for screened individuals.
- PLTS classes will be fully virtual through the Fall Semester.
- All faculty should be prepared to switch to fully virtual instruction in case it becomes necessary.
- All faculty, staff and students are being asked if they face any barriers to onsite or virtual participation so that the university can work to address individual situations.
- New Student Orientation will be primarily virtual with some small in-person gatherings held If allowable under health regulations.
- Some staff members who have successfully worked from home will be asked to continue. Protocols will be in place to shift some staff back to campus over time.
- On-campus university events and functions will be restricted in the fall. Criteria for gathering limits will be released prior to the fall semester.
- Staff and faculty will be asked to conduct all meetings, even those with few participants, in a virtual format. Events sponsored by outside groups will be severely restricted, if not eliminated.
- The university will work to meet students’ needs for technology and study spaces and consider policy changes to address other challenges.
Faculty will continue to be flexible with students on attendance and assignments to address COVID-19-related challenges.
Density and Distancing
Cal Lutheran will be taking steps to reduce density on campus and enforce physical distancing.
- For classes that do meet in person, rooms will be reconfigured so that students are seated six feet apart and faculty and students will be expected to wear face coverings. Some classes will be moved into larger event spaces or, with faculty approval, outdoors. Tents could provide shade and spaces such as the CLU Garden have Wi-Fi, but weather issues and technology access pose limitations.
- All students who are unable to attend an in-person class will be offered a virtual option for that class. Classrooms with be equipped with technology that will allow students to attend remotely.
- All furnishings in common areas including dining facilities, Pearson Library and the Student Union will be reconfigured so that individuals are seated six feet apart.
- Six-foot markings will be placed where lines tend to form.
- All workspaces will be configured so that workers are seated at least six feet apart.
- Residential suites will not house five students together, and, depending on health orders, common areas and kitchen areas may be closed and further adjustments to limit occupancy may be necessary. If health regulations do not allow Cal Lutheran to house all of the students who have applied, students who don’t have suitable alternate housing available within commuting distance will receive priority.
- Changes will be made to guest visitation policies for the residence halls to reduce risk.
- Marking one-way paths through buildings, including stairwells, will be considered.
- A Health Education Committee made up of staff and faculty are working to create signs, training and a social media campaign targeting staff, faculty and students with information on steps that should be taken to reduce risk.
- Guidance regarding athletic practices and games will be provided once available from health, conference and NCAA officials.
- Institutional travel will not be allowed.
- Face coverings will be available to all personnel on campus and staff and faculty will be expected to wear face coverings onsite when they are in proximity of others.
- Signs will instruct visitors to wear face coverings.
Cal Lutheran’s Health Services will be prepared to engage in robust testing in the fall.
- Health Services has purchased a system that will enable them to test all students who exhibit COVID-19 symptoms or have had exposure to the virus and get results in 15 to 45 minutes. They are working on plans to provide antibody testing.
- Health Services will have sufficient staffing or partnerships to ensure that all students needing tests can be tested promptly.
- Health Services is working to obtain sufficient personal protective equipment (PPE) to operate safely.
Cal Lutheran will engage in daily monitoring of COVID-19 on campus and all respective health guidelines.
- Incident Command will stay active until the virus is no longer considered a risk.
- Fast and comprehensive contact tracing will be conducted in the event there is a positive test on campus. Close contacts will be notified and asked to quarantine for two weeks.
- Isolation areas with private bathrooms will be provided on campus for residential students who test positive.
- The time that staff and faculty spend onsite will be coordinated through pre-approved schedules.
- The current campus screening process will be evaluated to determine if it is feasible to continue the process in the fall for all staff, faculty and students.
Operations and Planning
The Cal Lutheran Operations and Planning group that includes housekeeping, maintenance and project management will make COVID-19 readiness its primary objective and focus.
- Cleaning schedules will be made in concert with staffing and classroom plans, and all common areas will be disinfected at least once per day.
- Seating and, in some cases, physical barriers will be monitored and changed if necessary.
- Hand sanitizer will be provided in all high-contact areas.
- Dining service operations will conform to all food service requirements.
- Plexiglass barriers will be installed to protect people in areas where regular in-person interactions are necessary.
- Paper towels will be placed in bathrooms.
- With a couple of very minor exceptions, HVAC systems at Cal Lutheran mix filtered recirculated air with fresh outside air and the opportunity for “droplets” to recirculate through the system is minimal. Out of an abundance of caution, however, we are looking at a variety of additional measures to reduce recirculated air including increasing outside air to spaces by changing damper settings and even, in some cases, leaving windows open.