Hewlett Grant

About the Grant

As part of the ongoing process of faculty professional development at CLU, the Faculty Affairs and Development Committee has access to limited funding to encourage professional growth, thanks to the Hewlett Foundation Endowment. Typical Hewlett Grant awards for travel in the United States/Canada are funded up to $1,000, international travel is funded up to $1250, and research projects are funded up to $500.* Each proposal will be carefully evaluated and priority assigned according to the stated criteria. Each year the number and amount of awards are based on available funds.

Hewlett Grant applications for funding of future activities are solicited three times per year:

  • September 1 (for activity between August 1 and November 30)
  • February 1 (for activity between December 1 and March 31)
  • May 1 (for activity between April 1 and July 31)

Since, like all proposals, these applications promise future work, the application is ideally submitted before the work is done. For example, if you are planning to travel to give a presentation as one of the outcomes of your project, you should apply for Hewlett Grant funds before the travel occurs. However, we recognize that unexpected opportunities sometimes arise, so in some cases retroactive awards will be considered.

Hewlett Grant money is distributed only as a reimbursement of real expenses incurred after completion of the proposed activity. Recipients of Hewlett Grant awards will be required to file a report of development activity prior to request for reimbursement. The report should be filled out and submitted online, while the requests for reimbursement, along with all receipts, should be marked clearly as Hewlett Grant expenses and sent directly to the office of the Provost.

Applications should be completed and submitted online (click the Application tab above). The application deadline for the current funding cycle is listed at the top of the application page—late applications will not be considered under any circumstances.

Expect e-mail confirmation that your application has been received; if you do not receive such an e-mail within 72 hours of submitting your application, contact the FADC Chair at FADC@callutheran.edu with a request for confirmation.


* Applicants who receive, for example, a $1000 award for domestic travel in the fall can apply for international travel in the spring/summer, but will be limited to an additional $250 (or whatever amount results in reaching the maximum $1250 per year). Recipients of $500 research-based awards in the fall will still be eligible for up to $500 for domestic and $750 for international travel in the following spring/summer (again, up to the $1250 maximum).

Please use these criteria to support your proposal
  1. The project provides demonstrated evidence of scholarship/creative work of the individual, group, or the university at large. In particular, projects that further the strategic plan of the university by enhancing the visibility and recognition of the institution will receive priority.
  2. The project will lead to one or more tangible outcomes, such as:
    • Publications
    • Presentations at public conferences*
    • Artistic exhibitions, performances or productions, or
    • Scientific specimen collections or displays
  3. The faculty member has not received the maximum Hewlett Grant award ($1250) during the current academic year (defined here as September 1 – August 31), barring special circumstances.
  4. Award and distribution of Hewlett Grants is based on available funds. The Faculty Affairs and Development Committee will give priority to:
    • Grant applications that clearly demonstrate the nature and scope of the research/creative work proposal and describe the venue for presentation
    • Grant applications that demonstrate how the proposal fits within the applicant’s overall professional development and research/creative work agenda
  5. Input from academic deans and/or department chairs may be solicited to assist FADC in the decision-making process. Final decisions will be made by the members of FADC.

It is not within the purview of FADC to consider requests for equipment and related purchases.


* Priority will be given to faculty members who are presenting their own original scholarly/creative work in the form of conference presentations and/or exhibitions/performances/productions. When sufficient funds are available, FADC will give secondary consideration to proposals in which the faculty member is serving as second presenter, panelist, student research mentor, convener, or some other relevant role.

Deadlines each year for applications for the Hewlett Grant are as follows:

  • September 1 (for travel/presentation between August 1 and November 30)
  • February 1 (for travel/presentation between December 1 and March 31)
  • May 1 (for travel/presentation between April 1 and July 31)

Briefly describe below the project or proposed activity and how it relates to your professional development. In your description, please clearly and specifically address the criteria for Hewlett Grant awards, including your expected outcomes. If you are applying for an award to support conference presentation travel, please supply the dates, location, and a brief description of the conference and your role in it (in “Proposed Activity” section). Applications without this information will not be considered.

Projects that further the strategic plan of the university by enhancing the visibility and recognition of the institution through faculty professional development and/or strengthening academic programs at CLU will receive priority

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