Activate Services

Requesting aids and services is your responsibility each new semester/term. We strongly recommend you activate your DSS services prior to the start of each new set of courses.

Most accommodations do not recur automatically. Also, they are not retroactive.

If you have previously registered for support — but have not activated any services for over a year — you must contact us to schedule a meeting to discuss your current situation.

Please note that the procedures for registration, activation of services, and use of accommodations are in the process of being changed.  The procedures listed on the website are for reference, but they do not yet reflect the upcoming changes.

Activating Process

  1. Email your individual professors with your Letter of Accommodations (LOA) and the Note to the Faculty. View the Example Activation Message for guidance. You must CC on this email as a record of activation. Contact us if you cannot find your LOA and the Note to Faculty.

  2. Follow up with each professor you emailed to ensure they received your LOA activation message. Discuss with them the needs you may have in class. We will respond within a few days to confirm activation upon receiving a copy of your email. Contact us if you do not receive the confirmation email!
  3. Request and use your approved accommodations. This is your responsibility.  Find several of the Request Forms on our DSS FORMS page to officially submit your requests.  Contact DSS for assistance in requesting accommodations that do not have online request forms posted.

For a more descriptive set of steps, view the Detailed Letter of Instructions Regarding Activation Process.

Submit requests

Fill out the Accommodation Request Forms if you have been approved for and need to use:

  • Testing accommodations
  • Notetaking services
  • Books in alternative format

 Request forms can be found on the DSS Forms and Resources tab.

All requests should be submitted as soon as possible after activating your services. 

Plan ahead

Some accommodations may take more time to arrange, so you need to discuss with us specific needs well in advance of when the aids or services may be needed.

Examples include:
  • Books in alternative formats
  • Housing accommodations
  • Classroom re-location
Update us

You are responsible to maintain a close relationship with us so that your requests can be met in a timely and reasonable way. You are also responsible to keep us aware of any academic problems or obstacles you may be encountering.

Submitting further disability information is typically not required once you are registered. However, it is your responsibility to provide us an update if there is any substantial change to the initial information you provided.

Communicating with us is crucial. We are unable to assist unless we are made aware of challenges. Please contact us to schedule a meeting if you need to discuss any changes or concerns.

If you need any special arrangements regarding your meeting, please let us know ahead of time.

If you are unable to come in-person to the Thousand Oaks campus for a meeting, we can schedule a phone or other type of meeting. Just indicate this when you contact our office.