Harassment, Discrimination, and Bias Reporting
California Lutheran University is committed to fostering a welcoming and safe environment for all members of the university community and encourages all members of the university community who have witnessed or experienced harassment, discrimination, and/or bias to report it.
If you believe this is an issue of imminent or present danger that may cause harm to self or others - or requires immediate attention, please call 911 or Campus Safety at 805-493-3911.
This reporting system is for Cal Lutheran faculty, staff, students, volunteers, guests, and vendors. We are all responsible for our actions and reporting incidents. Cal Lutheran takes all reports submitted through this system seriously. Making the report as thorough and accurate as possible will help with the follow up and investigation.
Under the Family Educational Rights and Privacy Act (FERPA), is a federal law that protects the privacy of student education records, students have the right to inspect and review their education records, informtaion proivded within the report may become part of Cal Lutheran's administrative record keeping and part of the education record for any student mentioned by name.
Policies
Report an Incident
When completing an incident report you will have the opportunity to upload pictures or documents of evidence. You can submit the incident report anonymously, however this will inhibit the University's ability to follow up and conduct investigations.
If you have any questions regarding submitting an incident report, please contact
[name/number of responsible individuals].
Download a PDF version of the incident reporting form
The university is committed to evaluating your report thoroughly and promptly. Below are the prescribed steps that we apply to process your report:
- Once submitted, your report will be electronically routed to the Incident Response Team for initial review and processing.
- A Team member will contact you to explain the process, gather additional and provide resources and support. We may contact you later for additional information.
- If the report constitutes harassment, discrimination, and/or bias, the Incident Response Team will forward the report to an investigator.
Preservation of Evidence
It is important to preserve evidence related to the reported concern. If you experience or witness an incident of harassment, discrimination, or bias, document it the best you can:
- Retain any evidence of written slur(s) or photograph graffiti, do not erase it. Also, photograph any physical evidence such as bodily injury, damaged property, or a license plate.
- Write down what was said or what you heard and get the contact information of any witnesses.
- Act immediately to preserve evidence, as speed and accuracy of response are critical.